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Submit your projectGuidelines for Scientific CollaborationsThe Cohort Study on Substance Use Risk Factors (C-SURF) welcomes all types of research projects related to substance use. II. Submission of a research project1. General principlesAll project submissions and communication with the Scientific Board can occur in English, French or German. Any use of the C-SURF data for research purposes has to be submitted to the Scientific Board. This avoids duplication and potential conflicts with other projects. Submission is required prior to the initiation of a project. A preview of the Baseline instruments are available here: Instruments Once the full proposal has been approved by the Scientific Board, study-specific variables selected in the full proposal are sent by email to investigators. A continuously updated data calendar shows what data is available and when. A workflow of the project submission process is available here. 2. Who can submitAny researcher who is interested to work on public health issues or more specifically on substance use by men are welcome to use C-SURF data. However they should not be connected with the alcohol, tobacco or pharmaceutical industry. Any project submitted by a non C-SURF investigator has to be endorsed by a C-SURF member who will supervise the project scientifically (responsible investigator). 3. Deadline and addressesInterested investigators should shortly get in touch with the Chairman Dr Gerhard Gmel before submitting a proposal: . This is to make sure that there is no overlap with another research project, or to identify whether the C-SURF data can fulfil the needs of the proposed project. Letter of intent and full proposals have to be submitted as soon as possible electronically to (project coordinator). 4. Types of ProposalsIn order to simplify the procedure of application for research projects, the Scientific Board supports the following two steps in research proposals:
At each step, the Scientific Board will get back to the investigators in order to avoid unnecessary efforts if a project is not felt to be worth pursuing or if coordination with other projects is necessary. 4.1. Letter of IntentThe purpose of a letter of intent is to inform the Scientific Board about a plan for a scientific project. The letter of intent will include a short general description of the research question, the rationale and the resources likely to be needed. Minimum requirements include:
4.2. Full ProposalThe detailed description of the study should concisely provides all the information necessary to permit a complete assessment of the proposal. Please use the following template: 4.2.1. Administrative informationThe name of all investigators of each institution involved in the project should be mentioned. It is understood that they have all agreed to participate actively in the submitted proposal. For each project, a responsible investigator has to be identified (see point 2). 4.2.2. Letter of Intent1 page maximum. The author should provide a running title (or the complete title) for announcement on the C-SURF Website in case of acceptance. 4.2.3.Background
4.2.4.Own research in the field
4.2.5. Study aims and objectives
4.2.6. Study design and research plan
4.2.7. Other information
4.2.8. References5. Evaluation and decision process
6. Status report2-3 months after having initiated the project, the responsible investigator has to send a short status report to the Project Coordinator at contact(at)c-surf.ch. It should contain: Quantitative figures if appropriate (% of objectives reached); Delay in the initial time schedule should be explained and a revised time schedule has to be presented (termination, manuscript, publication). 7. Publications7.1. Authorship
7.2. FootnoteThe C-SURF member list has to be included as a footnote. 7.3. Any submitted or publisched manuscriptwith mention of the project number, should be sent by e-mail to the project coordinator: contact(at)c-surf.ch
Updated February 2013
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